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Job Status Definitions

This guide will define the statuses that are used to categorize role activity on the Civic Match job board.

  • Open
    • Definition: Job is actively open for applicants. 
    • Default status when a new job is created. 
    • Most roles are auto-approved to the job board.
    • Others may require additional approval, and will show as "Under Review".
  • Closed
    • Definition: Job is no longer accepting applicants
    • This status is automatically applied when the “hide by” date is reached.
      • “Hide by” is determined by the posting close date if there is one OR 120 days after posting is created if the job is “open until filled”)
  • Upcoming
    • Definition: This is a placeholder, manually assigned by WFA admin, to note the Civic Match team is aware of this job coming up soon from a call or email with a hiring manager, but we don’t have an application link yet. 
    • Once role is ready to go live, WFA staff should ensure job details are complete, then change status to Open.
  • Need Details
    • Definition: This is a placeholder for a role where the submitted role is incomplete or unclear. WFA staff should request additional details from the hiring manager before approving. 
  • Civic Match Hire
    • Definition: The Civic Match program facilitated this hire! Hooray! Apply when:
      • The candidate is in the database AND
        • the job was publicly posted on our jobs board, OR
        • the hiring manager has confirmed that the candidate was hired from Civic Match (job may or may not have been posted, ex: we shared resumes or sent invitations to apply on behalf of the hiring manager), OR
        • the candidate tells us that they applied for a role via Civic Match